Meetings Coordinator

Department: Science and Innovation
Location: Caledonian Road, London
Salary: 21,500 - 22,575
Job Advert Description:

We are seeking a driven and a proactive Meetings Coordinator to join us at the Institute of Physics (IOP) in the conferences team.

The role

This is an exciting role that enables the Meetings Coordinator to ensure the smooth, timely and cost effective organisation of allocated one-day meetings, and provide effective administrative support for the team. The Meetings Coordinator is responsible for liaising with the  organiser to ensure the event is organised to time and budget, and meets the expectations of all those involved. This role will also provide on-site support which will at times involve travel and overnight accommodation.

Responsibilities include:

  • Managing event logistics i.e. booking and handling all arrangements with venues and service contractors and handing accommodation.
  • Preparing notices and final documentation for the conference and co-ordinating their distribution.
  • Working with appropriate staff in London and Bristol to co-ordinate the design and production of all promotional materials for the conference.
  • Working with organisers and appropriate staff to create effective marketing and publicity strategies.

Further responsibilities of the role can be found in the Job Description.

The Person

We are looking for a driven team-player who has the ability to work co-operatively with others to achieve common goals. They must be customer focused and dedicated to meeting the expectations and requirements of internal and external stakeholders.

Excellent negotiation and influencing skills are required to enable them to explore different positions and alternatives to reach outcomes that gain acceptance from all parties.

They will be proactive and able to think ahead to ensure the smooth completion of team/individual aims and objectives. They must be dependable, have attention to detail, excellent at multitasking and able to prioritise workloads.

Why work with us?

The IOP is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.

We have an ambitious new corporate strategy and you’ll play a part in helping us to deliver it.  There’s never been a more exciting time to join the IOP - watch our new film to find out more about our work.

You’ll work from our new flagship King’s Cross offices and as well as a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.

For more information on this role and to apply, please visit the IOP Jobs website.


Contract: Permanent
Hours: 35 hours
Salary: £21,500 - £22,575
Grade: D

Closing date for applications: 08 September 2019
Interview date: Week of 16 September 2019


The Institute of Physics is an equal opportunities employer. We request no contact from agencies or media sales.

Closing date for applications: Sunday 8 September 2019 Interviews to be held: Week of 16 September 2019

Further Information

Upload CV Email to a friend