Contract Coordinator

Department: Learning and Skills
Location: 37 Caledonian Road, London N1 9BU - Flexible
Salary: up to £23,500 (depending on experience)
Job Advert Description:

We are seeking a Contract Coordinator to join the Learning and Skills team at the Institute of Physics on a permanent basis.

The role

The Learning and Skills team are responsible for leading work to improve equity of access to quality physics teaching and learning and addressing the increasingly pressing technical skills gap for physics-based businesses and academia, in a way that supports a more diverse community.

We will achieve this by influencing and engaging with local and national stakeholders involved in skills policy including policy makers, businesses, skills representative bodies, and other stakeholders.

This exciting new role will sit within a new contracts management function for the IOP. It will be responsible for managing contracts specific to the Learning and Skills team and providing strategic support to the team. In the current strategic period, there is a plan to procure and deliver more work in partnership to deliver aspirations 1 and 4 of the IOP’s strategy – while supporting aspiration 2. That is, all young people should have access to high quality physics learning and have the right opportunities to progress to physics-based routes at 16 – both technical and academic – opening physics up to a much broader group.

The team is evolving into a new structure and the post holder will have the opportunity to play an instrumental part in the plan by helping to establish and support a new contracts management function which will be of benefit to all staff at the IOP.

This role will have direct responsibility for:

  • Embedding procurement, control and quality assurance processes for new contracts ranging from £1k to £2m; ensuring that they deliver value for money by adopting the most economic, efficient, and effective approaches
  • Managing freelance contracts (ranging from £1k to £25k) that will help deliver impact against aspirations 1, 2 and 4
  • Rapid mitigation or escalation of any issues or risks that could impact contract delivery
  • Building and maintaining constructive relationships with partner organisations, freelance coaches and freelance consultants
  • Providing strategic support to the Senior Contracts Officer, Influencing & Engagement Managers, and head of department.

The role-holder will undertake the activities above which will focus on enabling partnership delivery by playing a supporting role in the establishment and implementation of a new IOP contracts centre of excellence within the IOP.

The Person

You will have experience collating data and producing reports in a professional format, working flexibly across multiple projects and priorities with a variety of remote staff, sub-contractors and freelance consultants. You will have experience of administration processes and customer relationship systems, developing and monitoring evaluation systems and familiarity with General Data Protection Regulations (GDPR).

The successful application will also have experience with communications and marketing to promote progress against objectives and engage the wider physics community. A commitment to supporting and promoting physics, physics related businesses and science education is also desirable.

In addition the successful candidate may be expected to attend meetings at our London office if not London based. Any attendance required at our London office would be agreed in advance. 

Future of Work

The Institute of Physics is an equal opportunities employer and our people are at the heart of our approach to delivery. Following the impact of COVID-19, we have developed a new, innovative and exciting trust-based model of flexible working. This empowers our staff to choose both individually and as a team how, when and where they work to deliver the goals of the organisation, acknowledging that there will be occasions where in-person meetings, collaborations and events will help generate greater impact.

The Future of Work initiative is based on the principles of collaboration, trust, flexibility and agility. You will be allocated a ‘base’ office which can also be a chosen place of work.


Alongside your CV, please ensure you include a cover letter stating how you meet the person specification. 

Why work with us?

The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.

We have an ambitious new corporate strategy and you’ll play a part in helping us to deliver it.  There’s never been a more exciting time to join the IOP - watch our new film to find out more about our work.

As well as a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.


Employment Type: Full time
Employment Basis: Permanent
Closing date for applications: Wednesday 29 June 2022 Interviews to be held: Tuesday 5th July and/or Wednesday 6th July Via Teams

Further Information

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