Science & Innovation Coordinator

We are seeking a dynamic and proactive coordinator to join us at the Institute of Physics.

The role

This is an exciting role that provides coordination and administration support to the Science and Innovation department and its activities, working with physicists in academia and business.

Responsibilities include:

• Supporting committees and project boards overseeing, for example, the conference of undergraduate women in physics and the Mayneord Phillips Education programme. This involves taking minutes, working with partner organisations and coordinating development of content.
• Managing the IOP’s travel bursary schemes for early career physicists, includes marketing, managing application approval process, arranging payments, collating conference reports and monitoring diversity and inclusion metrics.
• Carrying out marketing activities, including preparation of marketing collateral, delivering e-campaigns, arranging advertising and carrying out telephone campaigns.
• Organising department meetings, events, workshops and away-days.
• Handling diaries and making arrangements for travel and accommodation.
• Supporting financial procedures by preparing expenses forms, cheque requisitions, invoices and processing expenses.

The Person

We are looking for a professional who is a team player with previous experience as a project coordinator or personal assistant. Practical knowledge of using CRM systems, Word, Excel, Outlook and PowerPoint and experience working in a customer facing role are essential.

The successful applicant will have excellent communication (written and verbal) and interpersonal skills, and will be personable and committed to customer focus. They will also have the ability to maintain the technical skills and knowledge required to undertake the tasks of this demanding role.

They will take responsibility for personal learning and improvement and will have the ability to measure and manage their work: takes responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress and results.

Why work with us?

The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.

We have an ambitious new corporate strategy and you’ll play a part in helping us to deliver it.  There’s never been a more exciting time to join the IOP - watch our new film to find out more about our work.

You’ll work from our new flagship King’s Cross offices and as well as a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.

For more information on this role and to apply, please visit the IOP Jobs website.

Contract: Permanent
Hours: 35 hours
Salary: £21,500 - £22,575
Grade: D

Closing date for applications: 25 August 2019
Interview date: 4 September 2019

The Institute of Physics is an equal opportunities employer. We request no contact from agencies or media sales.